In business, as in the rest of the world, decisions are often made in the first few minutes of contact. Making a good first impression at an event is vital to the success of your business.

- By Neen James

Post signs at the venue to appear when your guests get out of the elevator, walk off the street or enter a large conference facility.

This signage will assist your guests to feel comfortable and know they are in the right place.

Provide pre-printed name tags if appropriate.

Organize name tags with your logo or event name on the name tag as well. TIP: Pay special attention to the correct spelling of people’s names as it is very important to get this right. Always keep a supply of blank name tags available for unexpected guests.

Sort the name tags on your registration desk in alphabetical order (by last or first name)

Your guests will help you look for their name tag as well.

Use post it notes or stickers on your special or important guests name tags so you can easily identify them.

This will also assist any staff you may have at the event to be aware of these important guests.

Check off each guest’s name on your registration list when he or she arrives

This will help you know your numbers and also assist caters and guest speakers.

Check whether each guest has paid or is complimentary when he or she register using your registration list.

If your guest needs to pay, you may like to place a small post it note on name tag to remind you when they arrive.

Collect business cards for Lucky Door Prize, if you are having a draw.

If you are going to use these for marketing purposes, make sure you let your guests know.

Advise guests what room you will be holding the event in so they can proceed to that area if they wish

Make signs indicating rooms away from the central area.

Details, details, details

When creating your registration list, you may like to include the following information: date, venue details, event name, name and company name.

Format your registration list

When formatting your registration list, you may like to include the version number, column for paid and not paid and a number beside each name so you can quickly see how many guests you will have at your event.

These tips will ensure your registration process is smooth and your guests are made to feel welcome and comfortable as soon as they arrive.